Admin Specialist/Process Documentation Specialist

Date Posted: April 13, 2012

Job Location: Mandaluyong City

Job Description:

 

Admin Assistant will assist various Sourcing Management teams to

  • Maintaining a library of all documentation relating to the Agreement, such as the GLOBE Sourcing Management Manual, contract documents, amendments, and key non-contract library documents, such as contract issue management documentation; records retention policies and processes; dispute resolution records; contract change archives; agenda, reports and minutes of Governance meetings; and all Supplier correspondence.
  • Assist in day to day administrative activities.
  • Undertake data entry activities on a proactive basis.
  • Documentation of different processes and procedures performed by the SMO. i.e. SOPs, PPMs, etc.
  • Liaise with different groups and or organization as required to support SMO activities
  • Perform activities like preparing documents, monitoring basic invoice analysis, typing, implementing policy and procedures.
  • Schedule meetings and manage calendars.

Qualifications:

 

  • A college degree in any area with a minimum 2 years’ experience of general administrative work.
  • Demonstrates adequate organizational and follow-up skills
  • Demonstrates adequate documentation, retention, and follow-up skills.
  • Good written and verbal communication skills and ability to interact with all levels of hierarchy.
  • Have several years of experience writing and documenting policies, processes and procedures i.e. SOPs, PPMs.
  • Demonstrates working knowledge with MS-Office suite of software application, including:  Microsoft Word, Excel, Access, Visio and PowerPoint.
  • Demonstrates high standards of ethical conduct, behavior and integrity.
  • Demonstrate high level of detail orientation.
  • Should have Technical Writing Experience